Malvern Central School has a proud tradition of strong Parent, Carer and Community engagement. MCS works hard to role model student, parent and community collaboration both in and out of the classroom, and often encompasses both at the same time! Parents and Carers are welcomed in any number of ways at MCS – as in class helpers, on excursions, as members of Council and Parents’ Club, and as fundraisers, advisors and contributors.
The Parents’ Club organises fund raising and social events for students, parents and families. In addition we support school programs and act as a forum for parents and families. All parents are welcomed and encouraged to join our meetings and become involved in activities during the school year.
Our objectives are to:
- Build a supportive school community that incorporates students, staff and families.
- Undertake fundraising activities that provide additional financial support to the school’s educational programs and help foster an optimal learning environment.
- Act as a forum to raise parent/ family feedback and suggestions.
Being involved in the Parents’ Club provides a fun and rewarding way to make friends, get involved with the wider school community and to really make a difference while getting to know other families, teachers and staff.
The Parents’ Club has a core committee group who oversee the implementation of the Parents’ Club events and activities and who attend all meetings. There are six key roles that form the Committee and these are listed below. The committee is renewed every two years and committee roles are open to all parent/ carer volunteers at the first meeting of the Parents’ Club in February (on a biannual basis).
Your 2018 Parents’ Club Committee Members:
Class Representative Coordinators
Fundraising & Social Events Co-ordinator
Communications & Newsletter sub-committee member
- Establishing the MCS Year Level Contact List – Every year the MCS-PC coordinates a School Contact List which provides a directory of the families in your class and year level. Forms are distributed at the start of the school year. Participation is voluntary.
- Contributing to the fortnightly school newsletter – MSC-PC has a newsletter page to provide you with information about what we are planning, how things have progressed and what events are coming up during the year.
- Establishing Class Representatives – All classes at MCS have parent/ carer Class Representatives (Class Reps) to provide a point of communication between parents in each class and the Classroom Teacher or MSC-PC. Class Reps are volunteers from the parent/ carer community and usually there is one Class Rep per class. In addition to assisting with communication, Class Reps also organise a couple of social “get togethers” for parents each term.
School Councils play a key role in Victorian government schools, and being a member of council is a rewarding and challenging experience. Acting as a team, council supports the principal to provide the best possible educational outcomes for students. The Malvern Central School Council contributes to the broad direction and vision of the school; participates in the development and monitoring of the school strategic plan; approves the annual budget and monitors expenditure; develops, reviews and updates school policies; helps to raise funds for school-related purposes; and helps maintain the school grounds and buildings.
Our School Council meets twice per term and comprises 8 parents, 2 community members, 4 staff and the Principal as Executive Officer who together:
Our Current Membership:
President: Kate Brown
Vice President: Marc Morgan
Treasurer: Martin Ho
Approved a Co-opted Position: Rosemary Perri (representing Parents’ Club)
Jane McLean (representing Parents’ Club)
Minutes: Tara Norton
Imogen Lippiatt (Executive Officer)
Roles & Responsibilities
- establish the broad direction and vision for the school
- develop, review and update the policies of the school including student engagement and dress code
- raise funds for school related purposes
- regulate and facilitate the after-hours use of our school
- exercise general oversight of the buildings and grounds ensuring they are kept in good order and condition
- ensure all money coming into the hands of the council is properly expended
- ensure they take account of the views expressed by the school community for the purpose of making decisions in the best interests of the school and our students
- ensure the annual report and school’s strategic plan is published and available to the school community
- stimulate interest in the school in the wider community.
The School Council configuration for the purpose of fulfilling our Constituting Order of 15 members is : 8 Parent Category members, 5 DET Category members, 2 Community member (1 co-opted Parents’ Club representative).
Term 1 Term 2 Term 3 Term 4
21st February 18th April 25th July 24th October
21st March 16th May 22nd August 21st November
20th June 19th September 12th December
School Council meetings are convened on the fourth Wednesday from 7:30pm – 9:00pm of each month except when it falls during a term break. Parents and carers are welcome to attend meetings as observers, unless a meeting has been declared closed by the Council
We encourage parents/carers to become members of School Council and its sub-committees. By attending these meetings, parents/carers can actively participate in continuing growth and strength of Malvern Central School.
I would like to thank the parent members of our school community who have nominated to be on School Council. This is a commitment to not only their own child/ren but to all students enrolled at MCS.
Source: Department of Education and Early Childhood Development:
As with Council meetings, parents and carers are welcome to attend sub-committee meetings.
The Sub-Committees of School Council are:
Convener: Martin Ho
Buildings and Grounds
Convener: Maria Flanigan
Convener: Amanda Smith
The Finance & Administration Sub-Committee has the role of:
- Supporting the Principal and Business Manager in the financial management of the school, to maximize benefits to current and future students
- Reviewing the monthly receipts, payments, bank statements, program budget reports and other financial reports
- Planning the budget for subsequent year – making recommendations to School Council
- Providing input into the development of school strategic goals
- Ensuring our resources are targeted at meeting the goals of the Strategic Plan
- Ensuring funding and resources are allocated towards school maintenance and capital development projects
- Review of Policy & Procedures as necessary
- To advise School Council as appropriate
The committee consists of The Principal, Assistant Principal, Business Manager, School Council members and interested parents.
New members are welcome – financial expertise is handy but not a requirement.
The Buildings and Grounds Sub-Committee has responsibility for:
- Maintaining and improving the schools buildings and grounds
- Planning for the future development of the school buildings and grounds
- Conducting regular safety audits of the school buildings, grounds and playground equipment. Organizing appropriate corrective actions with timings aligned to the hazard levels.
The committee consists of the mixture of enthusiastic MCS staff and community members.
New members are most definitely welcome – technical and trade skills and prior expertise are always welcome but not a requirement.
The Policy and Planning Sub Committee has the role of:
- Providing input into the connections between the school’s strategic goals and the school’s curriculum and programs
- The plan, implement and action school policy and procedure development and review.
- Parent education opportunities and needs
Term 1: 29 January (school teachers start) to 29 March *
Term 2: 16 April to 29 June
Term 3: 16 July to 21 September
Term 4: 8 October to 21 December
Term 1: 29 January (school teachers start) to 5th April *
Term 2: 23 April to 28 June
Term 3: 15 July to 20 September
Term 4: 7 October to 20 December
* The first day of Term 1 is a student-free day in all government schools to allow for appropriate planning to take place for the arrival of students. Each year government schools are provided with four student-free days for professional development, school planning and administration, curriculum development, and student assessment and reporting purposes. The remaining three student-free days are determined by each individual school, so contact your school for details.
Student Free Days | 2018
Each year government schools are provided with four student-free days for professional development, school planning and administration, curriculum development, and student assessment and reporting purposes.
Term 1: Monday 29 January
Term 1: Tuesday 30 January
Term 2: Monday 16 April
Term 3: Monday 16th July
Each year, Malvern Central School asks for payments for Essential Education Items – these include learning resources such as classroom texts, work books, student stationary, ICT resources, devices and support, art materials, sports equipment and maintenance. These parent payments are vital to our students, and ensure the adequate resourcing of our classrooms. Once made, our parents and carers are not required to provide additional items throughout the year.
Parents are also asked to make a payment for the “User Pays” component of our curriculum and programs. These include student excursions, In-school activities, sports carnivals, Year Books and Camps. These experiences and programs make a significant contribution to the depth and diversity of the educational opportunities at Malvern Central School.
Financial Assistance is available, subject to the Victorian Government Guidelines: http://www.education.vic.gov.au/school/parents/financial/Pages/families.aspx
Working with Children Check
The success of many activities for Malvern Central School including the Classroom Helpers program, excursions and school camps, depends on the assistance of volunteer parents and carers. The WWC Check screens the criminal records and the professional conduct of people who work with children, either on a paid or voluntary basis. In line with the Act, the School requires:
- All persons who wish to volunteer their time and be in contact with students including oral, written or electronic communication as well as face-to-face and physical contact to apply for and obtain a valid WWC Check. Eg. Online tutoring or online counselling
- That if a volunteer’s occupation exempts them from the requirement to also have a WWC Check e.g. police officers, teachers, they must provide evidence to support their claim to an exemption.
- The Principal may, at her discretion, request contractors and visitors to the School to have a valid WWC Check. A register of all contractors and visitors is maintained in the Administration Office
- If a person’s contact with children as part of their child-related work is supervised by another person, they will still need to apply for a Working with Children Check (Check).
For more information please visit the website below or view the policy which you will find in the Policy section of our website.
Working With Children Check:
The accompanying storyboard reflect the line item changes, show both the new lines and the respective groupings in the school for which certain items apply ie whole school, Foundation to Year 4 and Year 5 – 6.
Out of School Care
The Out of School Care Program operates each school day.
The Before School Care Program starts at 7.30 am and continues through until 8.45 am.
The After School Care Program starts at 3.30 pm and runs until 6.00 pm. The program is housed in The Pavilion on the Park Street site.
The Out of School Care Program is outsourced to Camp Australia though Malvern Central School has strong input into the management and content of the program. Charges for both programs are available on the Camp Australia website.
Supervision is also available on Pupil Free Days, however, bookings are essential.
Phone: 1300 105 343 or 9822 9871